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March 18 2008
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How to Work Less and Get More Accomplished

work less, accomplish more, 80/20, pareto‘s rule, parkinson‘s law, effectiveness, efficiency, energy management, time management, tim ferriss, Working less while accomplishing more isn’t easy. It requires creative thinking and a willingness to open yourself to the possibility that your methods aren’t as efficient as they could be.

The good news is that you CAN get more done in less time by working smarter, not harder.

These are some techniques that can help you increase your efficiency while actually working less.

The 80/20 Rule

The 80/20 rule, also known as Pareto’s Rule, states that only 20 percent of your work accounts for 80 percent of your output. Be ruthless in cutting down the amount of time you spend on the less important 80 percent.

Parkinson’s Law

Parkinson’s Law states that “work will fill the time available for its completion.” Give yourself strict deadlines and cultivate a desire to finish projects.

Energy Management

Think of results as a function of energy, not time invested. Working intensely for a short period of time can accomplish more than working for days, tired and distracted.

Only Use Sharp Tools

Skill saves time. Don’t waste your time doing things that you can’t, or won’t, do well. Delegate them to someone else.

Rule With Numbers

Assumptions are the biggest waste of your time. When your intuitions don’t match the way the world works, you can never be efficient. Combat false assumptions by testing them, and paying attention to the numbers.

The Marginal Rule of Quality

Whenever the extra input you invest in perfecting something exceeds the output gained, stop working on that task.

Now, if you’re really serious about working less and accomplishing more, I recommend you pick up a copy of Tim Ferriss’ book The Four Hour Work Week. It’s still one of the best resources I’ve read on the subject.  

Tim is the Indiana Jones of the digital age, and if you follow his advice, you too can find the time to dig up the hidden treasures buried somewhere in your currently too-busy life.


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Community Comments ( 21 )
Comment on this Article
  
  
seg
[ Joined on 11/06 ] [ Posted on March 3, 2008 ]
8 Points        
   
 
Savvy User
The Japanese have a word for this it's called  "KAIZEN". Basically what it entails is having people from different areas of the  workplace looking at your whole process and eliminate all wasteful activities (anything that does not add add value to your product or service). They then implement these new simplified  "rules" which in most cases would free up a lot of time/monies spent on trivial things to concentrate on much bigger and better things - and it does'nt end there, it's a system of continous improvement. Toyota uses this concept and any wonder why they are so efficient????

Value Stream Mapping (VSM) is another concept and while most might think that these are primarily for big companies, you can take the concept(s) and apply it to your personal life, eg,taking a shower, how many people keep their faucets running continously during the time spent taking their showers. Well if you would simply turn of your faucets during the time you're soaping up yourselves you can save anywhere from 30 to 50% water, or even more.

Another thing that comes to mind is shopping, how many folks buys things JUST because it's ON SALE and then never uses it, only to have to chuck it in the garbage. As a rule of thumb i try to only buy what i NEED, not just what I WANT, you can save yourselves a few bucks alright going this route.....
 [ Reply ]
Mercola
  
qualitygeek
[ Joined on 10/07 ]  [ Posted on March 4, 2008]
       
   
Savvy User
  Mercola
seg, are you a qualitygeek also?
Mercola
  
qualitygeek
[ Joined on 10/07 ]  [ Posted on March 4, 2008]
       
   
Savvy User
  Mercola

Traditional Kaizen or Continuous Improvement activities are long term by definition. Gradual incremental change results in small improvements throughout the organization. It is lots of things done a little bit better each time you do them.


A Kaizen Blitz (more accurately, Kaikaku) is fast & furious. It is about a a week of very highly INTENSE activity involving as many stakeholders as possible for a business process working together to create radical, huge change all at once.

I need to apply kaizen to the shopping process ;)

  
  
miragemama
[ Joined on 06/07 ] [ Posted on February 29, 2008 ]
8 Points        
   
 
Apprentice User
Homeschooling vs. Public Schooling
Three hours at home vs. six hours at a public school. 

My view:
I propose six hour work days and companies being open during the "night" hours for those who are night owls, or just like working the night shift.  I don't know why we are so locked into the 9:00-5:00 schedule here in America.  2008 and we need to keep up with the global markets.  Here in Los Angeles following the scheduled work hours increases your time away from the family.  You can spend 2-4 hours a day just in traveling to and from work.  So we start our day in stressful traffic, go to work for eight hours or more, travel home with everyone else and then maybe spend 1-2 hours of quality time with the family.  No wonder most American's are so unhappy.  Two parents working and throw in fast food for dinner.

 [ Reply ]
Mercola
  
Magnolia
[ Joined on 06/06 ]  [ Posted on March 18, 2008]
       
   
Savvy User
  Mercola

In some companies, shift hours mean nothing. My son works 10 hour days, sometimes going in at noon to closing at 9 or 10PM and the next day he may have to go in at 6 in the morning to open the store. 9-5 would be like heaven to him. Long commute as well. It isn't the same for all Americans. Life is crazy here.

  
  
CSR
[ Joined on 08/07 ] [ Posted on February 29, 2008 ]
7 Points        
   
 
Apprentice User
The "Energy Management" one is a particularly good technique I've
learned during grad school.  I entered with the mentality that I must
work all the time, stopping only to eat and sleep. I'd sometimes pull
all-nighters in the lab! I completely burned myself out which is not
uncommon among grad students. Consequently, I began focusing more on
health and well-being and find that on days in which I'm feeling tired
and unable to focus, I do not push myself.  Now, I work in shorter
bouts with longer recovery times in between, but the work I produce
during those shorter bouts is of a far better quality that my earlier
work when I wasn't taking any rest time.
 [ Reply ]
  
  
mmc88121
[ Joined on 11/06 ] [ Posted on February 28, 2008 ]
6 Points        
   
 
Moderator User
I wonder what Jesus would have thought about input exceeding output to stop working on that task. 

Mary
 [ Reply ]
Mercola
  
4Hand Healthy
[ Joined on 06/07 ]  [ Posted on February 29, 2008]
8 Points        
   
Apprentice User
  Mercola
If Jesus had followed the "Marginal Rule Of Quality" He would have given up on us long ago!!Obviously, one does not give up on those they love.
Mercola
  
Jocelyn357
[ Joined on 02/07 ]  [ Posted on February 29, 2008]
1 Points        
   
Apprentice User
  Mercola
Wow.  EXCELLANT point.  Food for thought, Mary.  Thanks.
Mercola
  
elmonose
[ Joined on 03/08 ]  [ Posted on March 1, 2008]
3 Points        
   
Novice User
  Mercola
Jesus is not the issue here, however the WISE use of energy and time and delegating things I do not do well or despise doing to others, frees me up to do SO MUCH MORE.... from teaching SS and AWANA  and homeschooling  and writing and producing a local cable TV show w/ the teens plus household chores and time w/ family.
I do believe He is the one who would agree to use the time wisely since He did say to "redeem the time" albeit in a spiritual sense.
As for Him following our rules of anything unless they are ones He has set...I think not.
He is beyond something this minute, but we however are not.
The suggestions are good for most things and are common sense.
Only in matters that we desire  or need to exceed in should have that extra energy expended. Why major in minors?? It is a waste of precious time.....the article does state perfecting, which indicates EXCELLENCE not obsession.
But bringing WWJD into something like this ,I think, marginalizes Him and makes others think we are judgemental and "off"
Mercola
  
Magnolia
[ Joined on 06/06 ]  [ Posted on March 18, 2008]
       
   
Savvy User
  Mercola

The Master would have thought it very practical. He was the One Who brought us the principle of sowing and reaping. If you plant a seed, and tend it properly, you tend to get hundreds of seeds in return. He utilized that principle again and again throughout His time on earth. He also told a story about a tree that was not bearing fruit. His solution was to dig around it, fertilize it, and if it still did not bear fruit, cut it down and be done with it. Don't waste time on unfruitful ventures, once their unfruitfulness becomes apparent.

Mercola
  
brinogordon
[ Joined on 01/08 ]  [ Posted on March 19, 2008]
-2 Points        
   
Novice User
  Mercola

I think Jesus would have approved. Jesus was the ultimate reformer CEO, he got rid of waste in the prayer process, removed inefficient money changers from the temple and even though he clocked out early on Good Friday, he's been working from home every since. No more sacrifices or rituals based on the sin...just ask and it's gone. You hope he does due diligence on the hearts of those seeking forgiveness, but even with that overhead he's saving hundreds of hours of ritual.

On the downside, non-Catholic Jesus tends to take on too much himself. All prayers go directly to him and he doesn't delegate well. Look at how he micromanaged his team on Earth...telling Peter he'd betray him before Peter had even considered it, talk about a self-fulfilling prophecy. He was a buttinsky: there was Zachias the tax collector, and Jesus just had to get involved in his personal problems, unasked. When the caterers didn't bring enough food for the sermon, Jesus had to step in himself to make the loaf feed the multitudes...maybe it would have been more efficient if he sent Simon or somebody to the market for supplies? Same thing with the water/wine conversion, why would he think it's up to him to supply the party? Maybe it would have been better if the hosts procured some the old-fashioned way? But that wouldn't have given the followers another story, so there he goes. Don't even get me started on raising the dead...do you know the estate implications of such meddling?

In the end, I think Jesus would have liked increased efficiency, but would have been too much of a micromanager to allow the process to go forward without his input.

  
  
hdr
[ Joined on 06/06 ] [ Posted on March 18, 2008 ]
3 Points        
   
 
Novice User

Re the book The Four Hour Work Week: I wouldn't touch it! Why? Check some of the one-star reviews on Amazon.com and you'll probably be as disgusted as I was.

 [ Reply ]
  
  
qualitygeek
[ Joined on 10/07 ] [ Posted on February 29, 2008 ]
3 Points        
   
 
Savvy User
If you have a passion for it & you love your job, it's not like "work"....
 [ Reply ]
  
  
marvinlzinn
[ Joined on 06/06 ] [ Posted on March 18, 2008 ]
1 Points        
   
 
Apprentice User

I wholeheartedly agree with this, but there are a few things that prevent it from being done that way.

1. Management where I work often expects me to do 50% more in the time allotted to be done, much of which is non-essential or can be done better in far different ways.  Fortunately when managers know more about me they watch me less, so I can do it far better my way than theirs.

2. The faster people work the more mistakes are made, and it takes more time to correct mistakes than it would do  it right in the first place. So I spend much of my time correcting mistakes (made by manangers who want to prove how much they did) which I often complain about but have no power to prevent.

3. Federal and State laws sometimes require less efficient, no more safe or customer preferred methods to accomplish.  (I can't tell you what I see, or I would be in trouble for telling about a  refusal to obey a law.)

 [ Reply ]
  
  
MickoZ
[ Joined on 09/07 ] [ Posted on March 21, 2008 ]
       
   
 
This user is BELOW novice level and all their comments need to be reviewed with great caution.

There are some points in the article and in the comments that are very interesting.

In the article, I am pointing mainly at the "Energy Management" and "Use Sharp Tools" point.  

A common problem is that people put more importance on the time invested than the results while we should be interested in the results.

I used to put a lot of good things in practice before starting to "work" and I was most of the time achieving a better quality result faster than most people (I often did stuff differently and noticed how people were taking the "hard" path).  The problem is, with all the respect to everyone, it is not 90% of the people that apply "efficient techniques".  Ironically, I am sure a lot think I am "complicating" it if I talk about "my techniques" (except for the people that saw me apply them and know the result I achieved).  However, like said in some comments here, it is sometime hard to put in practice because we work with people (co-workers, management, etc.) that doesn't necessary think that way and who work "too hard".  Being intense is great!  But doing it an inefficient way and waste your precious energy is not.  I can understand that different things could work for different people, but …

Another problem is that it is hard to "prove" these things work.  At school, it is easier to prove because the same works are given to everyone, while in the "world" this is not the case.  And unfortunately if you invite people to work differently, you will face a lot of problem, refusal, attack, etc. etc.

Another point, I would say that using the "best tools/techniques/path for the job" could save you a lot of time.  We unfortunately realize it after doing the job (some never realize). ;-)  When it is too hard, there is often a better way, takes the time to think about it and you will probably save that time and more after.

Note: the good comments I was talking about are the one by CogSciResearcher and marvinlzinn, I strongly suggest reading them.

 [ Reply ]
  
  
Jim Coyle
[ Joined on 06/06 ] [ Posted on March 18, 2008 ]
       
   
 
Novice User

On a practical level, I used to try and find tools and equipment that were the cheapest for doing the job I needed.  Over the last number of years, I have come to know the poor value of these purchases.  The 2 principles I now have are 'If you have the right tools (or materials)  - you have the job half done' and ' you get what you pay for'.  How many times have you started a job with the wrong tools and messed up materials like timber, tiles etc. you end up taking two hours to do a job that only should take one, because the other half of the time was going to the hardware store to get the right tools that you should have had in the first place or getting more materials to replace the ones you messed up - or worse still  because you injured yourself because you took short cuts with safety.  On the second principle I try and buy the most expensive tools and equipment I can afford because I believe you get what you pay for.  In nearly all instances it will be better that a cheap alternative for the reasons outlined above.  When I was younger I would have done a lot more DIY than now. My ego wouldn't let me call for the help of someone who could do it better - but now instead I would rather pay a qailified tradesman to do It.  I know it will be done better than I could do it and it gives me more time to spend with the family instead of being out in the shed trying to fix something for hours on end.

 [ Reply ]
Mercola