Put it all in one folder:
1. Create an archive folder
In your favorite email program, create a folder and name it “Archive” followed by today’s date. For example, “Archive_20060822”.
2. Move everything in your Inbox to the archive
Go to your inbox, select all the email messages and move them into the folder you just created.
That’s it! Your inbox is cleared, and your mind can enjoy the resulting calm. Here’s why you should throw old emails into this single folder instead of attempting to process and organize each message:
You won’t read 95 percent of it again
Most of the emails festering in your inbox are messages that you’ll never ever read again. So why even bother wasting the mental energy to decide if you should delete each message or not? If you do need an old email later, just use Spotlight on the Mac or Google Desktops on the PC to retrieve it.
An instant clean break from your antiquated system
The longer you spend entrenched in a cesspool of old emails, the less likely you’ll adopt a new system because of the perceived time it will take. Since it’s over in 30 seconds, clearing your Inbox immediately gives you a positive sense of relief and a clean slate to implement a long-term strategy for new emails.
Ok, so now that you’ve banished all your old emails, what’s next? You still need to manage incoming email. Since you’ve cleared your inbox, you can now easily implement Merlin’s Inbox Makeover or Gina’s Trusted Trio system to process new emails. It takes just a few more minutes (really, it does), so do it now!