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How to Go Paperless: Bury the Paper Before it Buries You Alive

I am a huge fan of reducing waste in the office, particularly in the form of paper. My entire Web site operates virtually paper-free, and my natural health clinic, The Optimal Wellness Center, also uses electronic records as much as possible. And, I am building a brand new clinic that I hope to move into in the spring. It will be the first “green” LEED certified building in the suburbs (it also houses the national headquarters of Sears).  

I am planning to have most of the electricity in our new office produced by nano solar panels that will provide electricity at less than 90 percent of current prices.

Getting back to paper though, this Lifehack article has excellent tips for anyone looking to make their office or personal life “paperless.” Here are several of my favorites:
  • Decide on a date for a switch from paper-based to paperless for everything going forward. Choose a date far enough ahead that everyone can work toward.
  • Retain a paper file as the primary record for anything before the switch and the electronic record as the primary record for anything after the switch date.
  • Place a filename on every document worth keeping, whether it’s paper or electronic.
  • Inform your clients and suppliers of your paperless orientation.
  • Keep your technology and systems simple and compatible with what most people use.
As an aside, a paperless work environment may also be better for your health in that it reduces your exposure to carbonless (self-copying) paper and photocopiers. Exposure to self-copying paper may trigger headaches, eye problems, or respiratory symptoms such as wheezing and acute bronchitis in workers, while photocopying has been linked to nasal irritation.

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Comment on This Article Community Comments (32)
 
 
Posted On Nov 16, 2007
What is better for the environment? Paper which can be recycled when it is no longer needed or computers with their many plastic components and the recycling problem of hardware once it has been superceeded and the potentially polluting electricity used to power them.

 
Aaltrude
Moderator User Moderator User, Joined On 4/2007
Aaltrude  
Replied

Russ Bianchi
Savvy User Savvy User Joined On 9/2006
Russ Bianchi  
 
Posted On Nov 16, 2007
Also a very good question, and I suspect paper is actually much more green, but that tends to dampen the thickness of Bill Gates and other computer industry billionaires wallets.


robinh
Novice User Novice User Joined On 6/2006
robinh  
 
Posted On Dec 04, 2007

This is probably irrelevant. People are going to use computers anyway, regardless of whether or not their office is paperless. We are still subtracting from the environmental burden by going paperless.


 
 
 
Posted On Nov 16, 2007
Going paperless is a good concept, but in reality it is unworkable.  If you were ever to get audited, you would need a paper trail.  In Canada we have to keep our records for 7 years before we can destroy them.

 
Sheila C
Apprentice User Apprentice User, Joined On 1/2007
Sheila C  
Replied

Aaltrude
Moderator User Moderator User Joined On 4/2007
Aaltrude  
 
Posted On Nov 16, 2007
This is exactly what  was thinking Sheila. The situation is the same in New Zealand.


soapqueen
Novice User Novice User Joined On 6/2006
soapqueen  
 
Posted On Nov 22, 2008

As for saving records for 7 years USA says that as well but you do have a copy of the orginal which is totally exceptable.  Double check on that and see if that isn't also the case in Canada and New Zealand.  Saves alot of room in storage!! Also, as for the fear of loosing it, use the internet back up called carbonite.  LOVE this program.  It is unlimited space for about $4.00 month!! It is the best progrm I have found and the cheapest.  I have had a fire where I lost my back up sitting on my desk!  You will never loose a think with this.  It backs up constantly in the background and doesn't slow your computer at all. You will never back up as well as this program.  

As for the dangers of sitting in front of a computer try Q-link.  Do a search on it.  Works like a charm in stopping computer and other radiation.

Get as many statements sent to you online as possible.  Most banks and companies will send you a paperless statement.  You then just have to move it to a file.  No scanning. If you do have to scan, recycle.  I have noticed a big difference with just my small company.  And heaven forbid recycle all those catalogs that you get in the mail!  Those seem to be endless!!


 
 
 
Posted On Nov 19, 2007
I'm in a paperless office, however, the prevailing attitude is "I'll just run a copy of this" or hitting the PRINT button on everything we see as vaguely interesting, hence mounds of papers going through my desk, straight into the trash. 

It's the waste that needs to be contained, the attitude of waste.  If we had to pay for all the paper we consume, the mounds would go down.

Oh, wait, we do pay - but the cost is so nominal (what is it, a quarter of a penny per sheet or something?), that I think papers are piling up so much more than were 20 years ago.

 
dempoolguy
Apprentice User Apprentice User, Joined On 3/2007
dempoolguy  
Replied

robinh
Novice User Novice User Joined On 6/2006
robinh  
 
Posted On Dec 04, 2007

good point. we should tax paper the same way we tax cigarettes. the revenue can be used to protect the environment.


 
 
 
Posted On Dec 03, 2007

Going "paperless" is not a good way to go green. In fact by doing so you are reducing the number of trees available to clean up our atmosphere. Use more paper and the industry plants more trees, simple as that. It is other industries, not the paper industry, that is causing deforestation (think agriculture).


 
bohemiandonut
Novice User Novice User, Joined On 3/2007
bohemiandonut  
 
 
 
Posted On Dec 04, 2007

I agree with the bohemian donut!  Sometime my intuition tells me that going all electronic is not the greenest or healthiest solution.  I'd rather rattle some papers than sit in front of my computer screen.  Surely Dr. Mercola knows the detriments of sitting too much in front of an electronic device. ..or just sitting too much.  Trees can be replanted.  Paper can be recycled.  We can use less of it, surely, but to go all electronic?  It gives me the shudders!


 
Promise
Novice User Novice User, Joined On 5/2007
Promise  
 
 
 
 
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