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December 04 2007
How to Go Paperless: Bury the Paper Before it Buries You Alive

I am a huge fan of reducing waste in the office, particularly in the form of paper. My entire Web site operates virtually paper-free, and my natural health clinic, The Optimal Wellness Center, also uses electronic records as much as possible. And, I am building a brand new clinic that I hope to move into in the spring. It will be the first “green” LEED certified building in the suburbs (it also houses the national headquarters of Sears).  

I am planning to have most of the electricity in our new office produced by nano solar panels that will provide electricity at less than 90 percent of current prices.

Getting back to paper though, this Lifehack article has excellent tips for anyone looking to make their office or personal life “paperless.” Here are several of my favorites:
  • Decide on a date for a switch from paper-based to paperless for everything going forward. Choose a date far enough ahead that everyone can work toward.
  • Retain a paper file as the primary record for anything before the switch and the electronic record as the primary record for anything after the switch date.
  • Place a filename on every document worth keeping, whether it’s paper or electronic.
  • Inform your clients and suppliers of your paperless orientation.
  • Keep your technology and systems simple and compatible with what most people use.
As an aside, a paperless work environment may also be better for your health in that it reduces your exposure to carbonless (self-copying) paper and photocopiers. Exposure to self-copying paper may trigger headaches, eye problems, or respiratory symptoms such as wheezing and acute bronchitis in workers, while photocopying has been linked to nasal irritation.

Sources:

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Community Comments ( 30 )
Comment on this Article
  
  
Aaltrude
[ Joined on 04/07 ] [ Posted on November 16, 2007 ]
18 Points        
   
 
Savvy User
What is better for the environment? Paper which can be recycled when it is no longer needed or computers with their many plastic components and the recycling problem of hardware once it has been superceeded and the potentially polluting electricity used to power them.
 [ Reply ]
Mercola
  
Russ Bianchi
[ Joined on 09/06 ]  [ Posted on November 16, 2007]
6 Points        
   
Savvy User
  Mercola
Also a very good question, and I suspect paper is actually much more green, but that tends to dampen the thickness of Bill Gates and other computer industry billionaires wallets.
Mercola
  
robinh
[ Joined on 06/06 ]  [ Posted on December 4, 2007]
4 Points        
   
Novice User
  Mercola

This is probably irrelevant. People are going to use computers anyway, regardless of whether or not their office is paperless. We are still subtracting from the environmental burden by going paperless.

  
  
Sheila C
[ Joined on 12/06 ] [ Posted on November 16, 2007 ]
6 Points        
   
 
Apprentice User
Going paperless is a good concept, but in reality it is unworkable.  If you were ever to get audited, you would need a paper trail.  In Canada we have to keep our records for 7 years before we can destroy them.
 [ Reply ]
Mercola
  
Aaltrude
[ Joined on 04/07 ]  [ Posted on November 16, 2007]
4 Points        
   
Savvy User
  Mercola
This is exactly what  was thinking Sheila. The situation is the same in New Zealand.
  
  
sandman4224
[ Joined on 03/07 ] [ Posted on December 4, 2007 ]
4 Points        
   
 
Savvy User

Hemp,hemp,hemp! WHEN (and I mean when) Ron Paul becomes president, I'm sure there will be a move made to legalize this vilified plant. It makes the best paper possible and will save our precious trees. The Constitution was written on this stuff for God's sake :)

 [ Reply ]
  
  
Promise
[ Joined on 05/07 ] [ Posted on December 4, 2007 ]
4 Points        
   
 
Novice User

I agree with the bohemian donut!  Sometime my intuition tells me that going all electronic is not the greenest or healthiest solution.  I'd rather rattle some papers than sit in front of my computer screen.  Surely Dr. Mercola knows the detriments of sitting too much in front of an electronic device. ..or just sitting too much.  Trees can be replanted.  Paper can be recycled.  We can use less of it, surely, but to go all electronic?  It gives me the shudders!

 [ Reply ]
  
  
bohemiandonut
[ Joined on 03/07 ] [ Posted on December 3, 2007 ]
4 Points        
   
 
Novice User

Going "paperless" is not a good way to go green. In fact by doing so you are reducing the number of trees available to clean up our atmosphere. Use more paper and the industry plants more trees, simple as that. It is other industries, not the paper industry, that is causing deforestation (think agriculture).

 [ Reply ]
  
  
dempoolguy
[ Joined on 03/07 ] [ Posted on November 19, 2007 ]
4 Points        
   
 
Apprentice User
I'm in a paperless office, however, the prevailing attitude is "I'll just run a copy of this" or hitting the PRINT button on everything we see as vaguely interesting, hence mounds of papers going through my desk, straight into the trash. 

It's the waste that needs to be contained, the attitude of waste.  If we had to pay for all the paper we consume, the mounds would go down.

Oh, wait, we do pay - but the cost is so nominal (what is it, a quarter of a penny per sheet or something?), that I think papers are piling up so much more than were 20 years ago.
 [ Reply ]
Mercola
  
robinh
[ Joined on 06/06 ]  [ Posted on December 4, 2007]
3 Points        
   
Novice User
  Mercola

good point. we should tax paper the same way we tax cigarettes. the revenue can be used to protect the environment.

  
  
Server Shepherd
[ Joined on 11/07 ] [ Posted on November 17, 2007 ]
3 Points        
   
 
Novice User

NOT only is it possible, it has happened in many industries. The banking an real estate industries would drown in paper in the USA, if it were not for electronic scanning and documentation. In some locations the cost of paper storage dramatically exceeds the cost of digital storage. The US medical industry is adopting E.H.R. (electronic health records) to help reduce the paper. And communicate patient info to multiple doctors. In a few years you won’t be able to service Medicare patients without a E.H.R. system in your practice.

The web you are using now is paperless. Banking has been paperless for a long time.

What is happening is that we are being deluged in information. The amount of information we are deluged in our lives has increased exponentially over the years. Our lives have become far more complicated. We have technologies and system that were hardly conceivable several generations ago.

Don’t ask IF, ask HOW.

 [ Reply ]
Mercola
  
Sheila C
[ Joined on 12/06 ]  [ Posted on November 20, 2007]
1 Points        
   
Apprentice User
  Mercola
Hi Server Shepherd, yes banking has been paper less for a long time.  But I just don't understand why every time I walk into the bank I come out with paper.  Whether I do a deposit or use my bank card, I get paper.  What is up with that?
  
  
chuckfeeders
[ Joined on 06/06 ] [ Posted on December 4, 2007 ]
2 Points        
   
 
Novice User

LEED is an acronym for Leadership in Energy and Environmental Design. Kudos to you for making the move! Also, look for LEED CI which rates Commercial Interiors, when moving into your space.

 [ Reply ]
  
  
pinkskittles
[ Joined on 10/06 ] [ Posted on December 4, 2007 ]
2 Points        
   
 
Savvy User

i learned that it takes 37 trees to publish one issue of some local toronto health-related magazine. health related used to be green, not anymore i guess! that's enough trees! we need our trees.

i'd say if you really want to go paperless, stop buying magazines, use both sides of the paper, use scrap paper for note paper, insist that the phone and internet companies stop sending you their foolish magazines geared toward teenagers and pay all your bills online and request that the company stop sending you paper statements. also if your ATM gives you the option, select "no" to getting a receipt.

these are the things i'm doing, and though i understand as a student it's not appropriate to give in reports with text printed on both sides or on scrap paper, i still do what i can to minimize my support of deforestation.

my girlfriend has been doing a good job in making the company she works for use recycled paper (which costs a bit more) for the company's printing needs.

 [ Reply ]
  
  
mmc88121
[ Joined on 11/06 ] [ Posted on November 15, 2007 ]
2 Points        
   
 
Moderator User
In Many Doctor's offices going paperless requires more paper in the initial conversion process,  but it does decrease after they get used to it.

Mary
 [ Reply ]
  
  
Russ Bianchi
[ Joined on 09/06 ] [ Posted on November 15, 2007 ]
2 Points        
   
 
Savvy User
Save a tree, back up electronically.
 [ Reply ]
  
  
Naturenut
[ Joined on 06/06 ] [ Posted on December 4, 2007 ]
1 Points        
   
 
Novice User

I worked for a bank and was happy when mortgage applications went "online". Little did I realize it just gave us the ability to print MORE paper, faster! I think you have lawyers to thank for more paper. Everyone has to get a copy of the fine print, legal notices, disclaimers, privacy acts.......................I wish we could just give people a book to "read" and sign one paper saying they read it :) With that said, I think the paper industry is being villified when these protests and marches and attention should be placed elsewhere, like on factories polluting the air and water, or wait, do paper factories do that too?

 [ Reply ]
  
  
Dr Rik
[ Joined on 11/06 ] [ Posted on December 5, 2007 ]
       
   
 
Savvy User

I have a practice management program, so no paper patient records at all. Many of my receipts are saved in a computer file. Everything is backed up. Some Dinosaurs get upset with me when I ask if I can e mail instead of faxing information. Even much of my research references and reading is on computer. Not much paper here

 [ Reply ]
  
  
T_rex
[ Joined on 06/07 ] [ Posted on December 5, 2007 ]
       
   
 
Novice User

Another issue with paper which is largely overlooked is CHLORINE BLEACHING. Those pristine white reams of copy paper have been made so beautifully white for you, with Chlorine. The result is severe contamination of the waters of our planet with highly toxic chloro-carbon compounds, Dioxins. It's the reason why it's no longer safe to eat fish. Think of that every time you re-stock you printer...

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